Health & Safety Handbook
HEALTH & SAFETY
HANDBOOK
Arctics Ltd ta Igloo Automotive
Unit 7, Maple Drive
Marina Court
Hinckley
Leicestershire
LE10 3BF
CONTENTS
| SECTION | TOPIC |
| 1 | Introduction |
| 2 | Health & Safety Policy Statement |
| 3 | Health & Safety Organisation & Responsibilities |
| 4 | Housekeeping |
| 5 | Fire Safety |
| 6 | First Aid & Accident Reporting |
| 7 | Work Equipment |
| 8 | Manual Handling |
| 9 | Personal Protective Equipment (PPE) |
| 10 | Electrical Safety |
| 11 | Hazardous Substances |
| 12 | Alcohol and Drugs |
| 13 | Safety Signs and Signals |
| 14 | Working at Height |
| 15 | Hand Arm Vibration (HAVS) |
| 16 | Noise at Work |
| 17 | Workplace Transport |
| 18 | Driving at Work |
1. Introduction
Welcome, here at Arctics Ltd ta Igloo Automotive we place the management of Health & Safety as our highest priority, as we believe it is vital to the success of our business. We want our employees to be safe whilst at work, to be comfortable in our work environment and to be free from any risk to their health created through our activities. As your employer, we have legal obligations to assess risk and manage significant hazards proportionately. We seek to so this through our safety management system and we want you to be part of this process. We take health & safety very seriously and expect you to do the same. Please work safely, in accordance with your training and our safe working procedures. If you feel a situation or task is unsafe, please
report it immediately.
Dan Berryman
Managing Director, Arctics Ltd ta Igloo Automotive
2. Health & Safety Policy Statement
HEALTH AND SAFETY POLICY STATEMENT
Arctics Ltd ta Igloo Automotive
As Managing Director of Arctics Ltd ta Igloo Automotive (the company), I accept my responsibilities for Health and Safety as stated in this Arctics Ltd ta Igloo Automotive Policy.
The company is committed to protecting and promoting the health, safety, welfare and wellbeing of all its employees, visitors, contractors and others who may be affected by our activities.
| The company recognises the importance of the management of health, safety and welfare at work and this policy ensures we comply with its statutory obligations as stated within section 2(2) of the Health & Safety at Work etc. Act 1974 to;
• Provide and maintain our premises in a condition that is safe, including the provision and maintenance of safe entry and exit from them, • Provide and maintain safe plant, safe equipment and safe systems of work for our employees, • Ensure all our employees are provided with suitable training, supervision, information and instruction to enable them to work safely, • Ensure that all substances and articles being used, handled, stored, transported and disposed of are done safely, • Provide and maintain suitable working environments, facilities and welfare arrangements for employees. All levels of management are responsible for maintaining safety standards. This will be achieved by assessing risks, removing hazards wherever possible and implementing safe systems of work. |
Improvements in health and safety performance can only be achieved if there is full commitment not only from management, but from all employees to implement and monitor this policy.
Given this, every employee is required to cooperate with the company in the spirit and operation of this Policy to; • Work safely, following the training and instructions given, • Comply with the safe systems of work and procedures that implement them, • Report all accidents immediately, and assist with accident investigations, • Use any personal protective equipment and clothing where it is identified and required, • Take care of yourself and others who you come into contact with and who may be affected by your activities. This policy will be reviewed annually. |
H&S Policy Statement
Issue: 1
Date: April 2023 Page 1 of 1
3. Health & Safety Organisation / Responsibilities
HEALTH & SAFETY RESPONSIBILITIES
Health & Safety Organisation Responsibilities
Arctics Ltd ta Igloo Automotive recognises and accepts responsibility as an employer for the provision and maintenance of safe and healthy working places for all employees, visitors and contractors and regards the subject of adequate health and safety measures as a mutual objective for management and employees. Constant effort will be made to ensure that the need for promoting health and safety throughout Arctics Ltd ta Igloo Automotive is fully appreciated by and implemented, so far as is reasonably practicable, by all members of the organisation in order to minimise the risks to all.
Management Structure
The management structure diagram outlines the chain of command in respect of health and safety management. It also shows who has responsibility for the implementation of the Health and Safety General Policy and are accountable for their area of responsibility.
Health & Safety Responsibilities
Issue 1
Date: April 2023
Page 1
4. HOUSEKEEPING
Key Points
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• EVERYONE is responsible for cleanliness and safety – do your bit.
• Keep work areas tidy at all times. • NEVER leave tools or equipment lying around. • Run cables and hoses along walls or overhead and not across walkways. • Always put waste in the correct bin at the earliest opportunity. • Clean spillages straight away. |
We have a duty to provide and maintain a safe working environment at our Company premises. You play an important part in this.
Housekeeping at our Premises
Many accidents occur every year from poor housekeeping and slips and trips are the second highest cause of reportable accidents!
Waste and rubbish
– All work areas must be kept clean and in a tidy condition.
– Waste must be removed on a daily basis
– If you create the waste, YOU are responsible for its disposal.
– Remember waste build up is also a fire hazard so empty your bins before they over spill and keep the lids firmly in place
– Make sure you know and use the correct skip
Spillages
– If you cause a spillage, take the appropriate steps to clean it up.
– If you come across a spillage, don’t just leave it for someone else to fall over it. Take whatever action is necessary to clear it up. Tell your Supervisor, warn employees, barrier off the area.
– Always report chemical and oil spills immediately and use the appropriate ‘spill containment’ to clean up and always wear PPE such as gloves, face mask, eye protection when you do.
Obstructions
– Never cause an obstruction to any aisle, walkway, stairs and stair wells, fire exit, fire point, first aid box or any area where someone might need emergency access.
– Don’t allow walkways to be obstructed by items projecting onto them.
Storage
Ensure that all items are stored in their correct location.
Ensure all auto parts are stored neatly on the proper racks provided.
Ensure paints are stored in the designated paint store.
DO NOT overload racks or frames at any time.
Ensure materials and work equipment are always returned to dedicated storage rooms or racking.
Ensure all items stored on racking are done so uniformly. Follow safe systems of work for storing goods at height and in racks to prevent items falling.
Slips and trips
Slips and trips are the second most common cause of major injuries at work. They occur in almost all industry sectors.
Remember:
– Keep walkways clear
– Avoid trailing cables / air lines
– Report trip hazards
– Always wear approved safety boots
– Keep your work area neat and tidy
5. FIRE SAFETY
Key Points
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• NO SMOKING on any of our premises.
• Know the emergency plan for the premises or site you are working on. • Know how to raise the alarm. • Know your extinguishers • Only tackle a fire if safe to do so and you have been trained. • Beware of flammable items or atmospheres when grinding or carrying out hot works. • Keep work areas tidy at all times. |
Fire safety at work is always vitally important. You must know what to do to prevent a fire in the workplace and your means of escape if a fire does break out.
You must:
• Know what action to take on discovering a fire or hearing the fire alarm and the arrangements for calling the fire brigade. Read the site emergency plan and “Fire Action Notices”.
• Know the evacuation procedures and assembly points for the premises you are working at. 
• Familiarise yourself with escape routes and fire exit signs. Never obstruct escape routes, gangways or passages with your work equipment or materials.
• Know the locations and types of fire extinguisher available and how to use them.
• Report any instances of fire risk or defective or inoperable equipment immediately to your Supervisor.
• ALL Arctics Ltd ta Igloo Automotive premises are NO SMOKING
• Observe site procedures with regard to carrying lighters, mobile phones and other sources of ignition etc.
• NEVER undertake hot work without authorisation.
Types of Fire Extinguishers
There are several types of fire extinguisher available and your place of work should have sufficient types and numbers suitable for the risks present.
Water extinguishers – Red Body with Red Label
• Used for general types of fire involving paper, wood, cardboard, etc. – ‘Class A fires’.
• These extinguishers must not be used for fires involving electricity, flammable liquids or fat fires.
• They are operated by aiming the nozzle at the base of the fire. The fire is extinguished using a sweeping action. As progress is made, the jet is directed progressively higher until the fire is out.
Foam extinguishers (including Aqueous Film-Forming Foam (AFFF)/Spray foam) – Red body with Cream Label
• Foam can also be used instead of water. AFFF is frequently considered a suitable replacement for water.
• Foam extinguishers are ideal when used on a contained burning liquid as ‘Class B (I) fires. If used correctly, they form a blanket over the liquid preventing oxygen reaching the liquid, thereby extinguishing the flames.
• Correct operation is essential, as the foam has to be directed to the sides of the
container allowing it to fall onto the liquid and spread across the surface.
• N.B. If directed at the surface it will usually sink.
Carbon Dioxide extinguishers – Red body with Black Label
• Carbon dioxide extinguishers are mainly used for fires involving electrical equipment ‘Class C fires’, but to some degree can be effective on other fire types.
• Carbon dioxide extinguishes flames by depriving them of oxygen. As with most extinguishers, the jet should be aimed at the base of the fire but care should be taken to ensure that the flames are driven away from you.
• It should be remembered that gas makes a loud noise when the extinguisher is used, getting louder as it empties
• The gas coming out of the nozzle is very cold and often freezes like snow.
• Care must be taken to ensure that the skin does not come into contact with the gases as cold injury can occur. Always hold the nozzle at the correct place, taking care not to put your fingers near or over the end. Do not hold the black horn, if a rigid pipe and horn is fitted, or the base of the extinguisher.
• Squeeze the trigger in bursts to extinguish the flames.
• Although carbon dioxide is not poisonous, it will decrease the amount of oxygen in the air so should not be used in a confined space or suffocation may result. It must never be directed at people.
Dry Powder extinguishers – Red body with Blue Label
• Normally these are used for flammable liquid fires
• They can also be used for paper, wood, cardboard, etc. ‘Class A fires’.
• They can be used for Flammable Gas fires ‘Class C fires’ however it is not advisable to extinguish gas fires unless the gas supply can definitely be shut off (or a serious explosion risk may be created) – it is recommended you leave this type of fire to the Fire Services.
• They should be used in a similar way to water by directing the nozzle at the base of the fire. The flames are then forced down and away from you.
• Be careful when using powder extinguishers in a confined space as the dust can form clouds which can be difficult to see through, and may affect breathing.
• Some specialised powders are for flammable metals ‘Class D fires’ and should be used as directed on the extinguisher.
ONLY USE TO CLEAR AN ESCAPE ROUTE AND IF TRAINED AND COMPETENT
6. FIRST AID – ACCIDENT RECORDING
Key Points
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Effective first aid has saved countless numbers of lives and is a vital part of managing health & safety.
Arctics Ltd ta Igloo Automotive is committed to reducing accidents with a ZERO HARM policy although recognises the need to provide suitable first aid cover wherever you are working.
A first aider is someone who has undergone a training course administering first aid at work and holds a current first aid at work certificate. A first aider can undertake the duties of an appointed person.
Remember
• Find out who the appointed persons or first aiders are for your work area.
• Find out where the nearest first aid box is kept.
FIRST AID PERSONNEL
We are committed to providing an adequate number of suitably trained persons on our sites. Look out for the sign for first aid points
ACCIDENT RECORDING
Every accident, incident, dangerous occurrence or near miss MUST be reported straight away to your Supervisor.
You may feel the incident or accident was trivial but this information is vital to ensure we can improve our safety performance and drive down accident rates.
A near miss is any unplanned event that did not result in personal injury, but could have done if the circumstances were slightly different.
Use the near miss forms provided but don’t be afraid to speak up and let your supervisor know if you spot an unsafe act or condition.
All accidents must be logged in the Accident Book.
Your help is vital in helping us achieve our goals – let us know if you have any safety
concerns so we can put them right for you and your colleagues.
INVESTIGATIONS
You may be required to give a statement as part of our investigation process. Please give as much detail as you can about what you saw or did during an event.
The aim of our investigation is to identify the root cause of the event and stop it from happening again. We are not looking to appoint blame or get anyone in trouble.
7. WORK EQUIPMENT
Key Points
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Work equipment is any item of equipment that you use as part of your work such as fixed machines, hand tools, power tools, access equipment, steps, ramps, computers and even items such as racking or shelving.
Make sure your work equipment is;
- Suitable for use, and for the purpose and conditions in which it is used.
- Checked before you use it – a quick visual once over just to make sure everything is in place, working and not damaged – REPORT damaged equipment immediately!
- Maintained in a safe condition for use so that people’s health and safety is not at risk – ask to see the maintenance record if in doubt;
- Inspected in certain circumstances to ensure that it is, and continues to be, safe for use. Any inspection should be carried out by a competent person and a record kept until the next inspection. You may be required to carry out and record daily inspections on certain items of work equipment.
It is our duty to ensure you are trained and competent to use the equipment we provide.
It is your duty to use all guards, safe working methods, PPE, etc. we provide.
Remember;
- Read and understand the risk assessment for the work being carried out.
- Carry out your own point of work risk assessment.
- Ensure that you only operate (or maintain) work equipment that you are trained to use.
- Follow method statements and safe working practices at all times.
- Use guards at all times. NEVER REMOVE OR OVERRIDE GUARDS
- Ensure maintenance is carried out safely e.g. isolate or remove the power source before removing guards.
Training
Before you use an item of plant, machinery or equipment you must be adequately trained and in some circumstances be of a certain age.
You must understand the hazards associated with the work equipment as well as in the method of operating it.
Operating work equipment
The machine must be operated in the prescribed manner and in conformance with the operator’s manual and any safe system of work.
All guards provided must be used at all times and NEVER bypassed or disengaged.
It is illegal to remove anything from work equipment that is provided in the interests of safety.
Ensure that you know how to stop the machine before starting it and how to disconnect it from its power sources, electricity, gas, air, etc. before operating it.
Report any dangerous situations you observe and do not operate the machine until the hazard has been removed.
Cleaning and maintenance
Do not clean the machine without switching off ALL its power sources and ensuring the machine is stationary, has come to its proper stopping position, and cannot be accidentally re-started. Ensure the work equipment is physically locked off prior to cleaning or maintenance to ensure it cannot be restarted.
8. MANUAL HANDLING
Key Points
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• Always use mechanical aids where available (Trolleys, hoists, pulleys etc.). • NEVER lift anything above your capability – if in doubt ask for help. • Try and make loads lighter by breaking down the load. • Make several trips if needed – don’t overload yourself. • Adopt the correct technique for lifting. |
Manual handling is responsible for the majority of reportable accidents every year and 4 out of every 5 people will suffer back pain at some stage in their life. Our aim is to ensure that we reduce the risk of a manual handling injury to our workers to as low as possible through risk assessment, the provision of mechanical aids and training.
The following advice looks at the safe handling technique.
Method
- Wherever possible use mechanical handling aids.
- Use trolleys etc. when lifting or moving.
- When pushing or pulling keep your back and arms straight, tuck your chin in and use your front foot to balance you whilst you thrust with your back foot.
- Keep objects as close to your body as you can, ensuring that where possible, the narrowest side is facing forward.
- Remember when carrying large items, you may be unable to see where you are walking. Always check your route before starting.
- Keep the heaviest part of the load to the body when lifting or carrying.
- Wear suitable protective equipment but remember that gloves which are too big may cause problems if your fingers do not reach the end. Never ‘snatch’ a load or drag it off a surface when lifting. If it is too heavy you will drop it or cause serious injury.
Here are some practical tips for good handling technique for lifting:
- Think before lifting/handling. Plan the lift. Can handling aids be used? Where is the load going to be placed? Will help be needed with the load? Remove obstructions such as discarded wrapping materials. For a long lift, consider resting the load midway on a table or bench to change grip.
- Keep the load close to the waist. While lifting keep the load close to the body for as long as possible. Keep the heaviest side of the load next to the body. If a close approach to the load is not possible, try to slide it towards the body before attempting to lift it.
- Adopt a stable position. The feet should be apart with one leg slightly forward to maintain balance (alongside the load, if it is on the ground). You should be prepared to move your feet during the lift to maintain your stability. Avoid tight clothing or unsuitable footwear which may make this difficult.
- Get a good hold. Where possible the load should be hugged as close as possible to the body. This may be better than gripping it tightly with hands only.
- Start in a good posture. At the start of the lift, slight bending of the back, hips and knees is preferable to fully flexing the back (stooping) or fully flexing the hips and knees (squatting).
- Don’t flex the back any further while lifting. This can happen if the legs begin to straighten before starting to raise the load.
- Avoid twisting the back or leaning sideways especially while the back is bent. Shoulders should be kept level and facing in the same direction as the hips. Turning by moving the feet is better than twisting and lifting at the same time.
- Keep the head up when handling. Look ahead, not down at the load, once it has been held securely.
- Move smoothly. The load should not be jerked or snatched as this can make it harder to keep control and can increase the risk of injury.
- Don’t lift or handle more than can be easily managed. There is a difference between what people can lift and what they can safely lift. If in doubt, seek advice or get help.
- Put down, then adjust. If precise positioning of the load is necessary, put it down first, then slide it into the desired position.
Here are some practical points to remember when loads are pushed or pulled.
- Handling devices. Aids such as pump trucks and trolleys should have handle heights that are between the shoulder and waist. Devices should be wellmaintained with wheels that run smoothly.
- Force. As a rough guide the amount of force that needs to be applied to move a load over a flat, level surface using a well-maintained handling aid is at least 2% of the load weight. You should try to push rather than pull when moving a load, provided you can see over it and control steering and stopping.
- Slopes. You should enlist help from another worker whenever necessary if you have to negotiate a slope or ramp, as pushing and pulling forces can be very high.
- Uneven surfaces. Moving an object over soft or uneven surfaces requires more force. Again, you should enlist help from another worker whenever necessary.
- Stance and pace. You should keep your feet well away from the load and go no faster than walking speed. This will stop you becoming too tired too quickly.
If mechanical aids are available, and you’re trained – use them!!
9. PPE – PERSONAL PROTECTIVE EQUIPMENT
Key Points
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• Know how to use the PPE and what hazards it protects against • Always use the correct PPE for the job. • Keep your PPE clean and in good condition • Report damaged or worn PPE to your Supervisor immediately • Make sure you have been ‘face fit’ tested for any respiratory protection |
We have tried to manage hazards using other measures, but sometimes where a significant risk is still present, we instruct you to wear PPE as the final level of control we can apply.
You must wear your PPE and ensure it is kept in good condition. Report any damage or defects to your Supervisor immediately!
Taking care of your PPE
PPE must be kept clean and dry at all times, use lockers or storage provided. Respirators must be kept in sealed boxes or bags at all times when not in use to ensure they do not become contaminated.
Never share PPE – this can lead to cross contamination. If ear defenders become contaminated they must be disposed of.
Check the signage at our premises or on site to ensure you are aware of the minimum site requirements for PPE.
Here are some examples of PPE that you may be issued with;
- Goggles or eye protection;
- Air fed mask; e.g. for spraying and prepping etc.
Overalls – these may be anti-static for use in flammable atmospheres- Various types and styles of protective glove;
- Respirator or disposable mask; for all types of tasks where there is the risk of inhaling fumes, vapours, mists, dusts etc, you will need to use the right type for the task. Make sure you have been face fit tested with your RPE so you know it works!
- Safety boots; comfortable, with good ankle support and mid sole and toe protection
- Ear defenders or plugs; whether they are the ear muff or plug type, use them!
- Knee pads
- High visibility clothing
Once issued with PPE, you have a duty to wear it in circumstances for which you have been trained.
You may be subject to disciplinary procedures if you do not do so
10. ELECTRICAL SAFETY – TOOLS AND EQUIPMENT
Key Points
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• Only work on electrical equipment if you are qualified, competent and authorised. • Never open or tamper with electrical control panels or switchboards • Visually check portable appliances before use – report defects to your Supervisor immediately! • Keep your cables tidy. • NEVER carry out Hot Work near electrical systems • NEVER charge a fork lift truck batteries near electrical systems |
Electricity can kill. It can also cause serious injury, burns, fires and other damage. Electrical work at Arctics Ltd ta Igloo Automotive is restricted to competent, qualified and authorised personnel only – NEVER attempt any electrical work or maintenance without authorisation.
Arctics Ltd ta Igloo Automotive will ensure that fixed electrical installations and portable electrical equipment are tested and maintained to ensure your safety. In addition to testing it is important that you do your bit by visually checking the equipment you use.
When using portable tools and equipment always visually check before use (see checklist below) and don’t use any damaged items. (Most faults on portable electrical appliances can be seen.)
Remember to switch off and unplug any appliance before you carry out the following visual checks:
Appliance
- Obvious damage to casing
- Obvious damage to grommet, sleeving or other protection at the point where the lead passes through the casing
- Obvious damage to switches
- Loose screws or other parts
- Water damage, evidence of past spills of liquid, or other contamination
Leads
- Cuts, punctures or abrasion
- Discolouration or distortion which might indicate overheating
- Hardening of the outer insulation
- Kinks
- Taped or other non-standard joints.
Plugs
- Physical damage, cracks, holes in casing, bent pins
- Discolouration or distortion which may indicate overheating
- Outer insulation layer of lead is not secured within the plug casing. In this case you may see the coloured insulation on the wires
Electric Shock action
Arctics Ltd ta Igloo Automotive will provide information, instruction and training to the workforce in identifying the dangers of ‘electric shock’ and where possible correct means of resuscitation.
If the casualty is in contact with a possible live electrical supply, the power must be switched off if possible. Raise the alarm. Call for immediate medical assistance. Don’t assume the power has been turned off, unless confirmed by a responsible person that this has been done.
NEVER attempt to touch the casualty – Get a first aid trained worker straight away!
11. HAZARDOUS SUBSTANCES
Key Points
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• Know what you are using – read the label and the COSHH Assessment • Only use substances in original containers • Know what PPE is needed and use it • Consider other workers when using hazardous substances. • Remember hazardous substances also include biohazards, dusts, fumes etc. • Clear up spillages straight away |
Use of hazardous chemicals
The Regulations that control the use of hazardous substances are often referred to as COSHH – this stands for Control Of Substances Hazardous to Health.
Only use hazardous chemicals if you are authorised to do so, have received adequate training in the risks associated with them and have the relevant material safety data sheets available.
Only use hazardous chemicals for the task intended. Unauthorised use could result in mixed chemicals giving off dangerous fumes or undergoing a violent reaction.
Storage of hazardous chemicals
Hazardous chemicals must only be stored in the original containers. The hazard warning labels appropriate to the contents should be clearly displayed on the container. Ensure you understand what the hazard warning labels mean – see below
Always return chemicals and aerosols to any provided COSHH storage area when you have finished using them.
Material Safety Data Sheets (MSDS)
A material safety data sheet should always accompany a hazardous substance – this will give information on the hazards of using the substance along with some specific technical information. From this information we will prepare a risk assessment that will highlight the things you need to do to ensure the substance can be used safely, things such as;
Maintaining natural ventilation
Local exhaust ventilation
Excluding non-essential personnel
Personal protective equipment or respiratory protective equipment.
What are hazardous substances?
Hazardous substances include most hazardous chemicals (including waste and byproducts), biological agents and any dust.
Harmful substances that employees may come across and which are covered by COSHH (Control of Substances Hazardous to Health Regulations) include the vast majority of commercial chemicals, many of which have a warning label.
Hazard Warning Labels
These are the latest hazard warning labels you will see on chemical containers;
The Effects on Health
There are four main ways a substance can enter the body: inhalation (breathing it in), absorption (through the skin), Injection (through the skin) and ingestion (swallowing
it).
The effects on health may develop quickly (acute) and be easily seen or may take years (chronic), making linking the ill-health to the exposure difficult. The effect may develop at the area where the substance enters or comes in contact with the body (local) or it may affect unrelated parts of the body (systemic).
Poor control of working with substances may cause: irritation perhaps leading to dermatitis, sensitisation possibly leading to asthma, a loss of consciousness if overcome by toxic fumes, infection by bacteria, and long-term effects such as cancer.
Remember, if you are in any doubt about using a hazardous substance – ASK!
12. ALCOHOL AND DRUGS
Key Points
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• NEVER turn up for any part of your shift under the influence of drugs or alcohol. • Let your Supervisor know if you are on any medication that may affect your ability to work. • Random drug tests may be carried out at our work sites. • Drink responsibly. • You may still be intoxicated the following morning from drinking the evening before. |
People under the influence of alcohol or drugs whilst at work are much more likely to injure themselves or their colleagues from lack of control and ability to perform tasks properly and safely.
Even a small amount of alcohol can reduce reaction times and may cause errors of judgement when operating plant, machinery or equipment. In addition the perception of risk can be reduced.
Arctics Ltd ta Igloo Automotive have a zero tolerance approach to alcohol or drug misuse on any of our work sites.
We also offer support services should you feel may have a drink or drug related problem.
Drugs
The use of drugs may lead to a risk to health and safety not only for you but also for your colleagues and other workers.
Be aware that many drugs that are prescribed for medical conditions can also have adverse side effects which can be detrimental to health and safety.
The warning ‘This drug causes drowsiness – do not operate machinery’ is common on prescription tablets but not always heeded. There can be other effects, which can also cause a hazard in the workplace such as a dizziness, drowsiness, sweating, clammy hands etc.
Always tell your Supervisor if your Doctor has prescribed drugs or medication which could affect your work performance, or if you have purchased ‘over the counter’ medicines’ that may affect your ability to work safely.
Medical conditions
All medical conditions should be explained to your Supervisor and the First Aiders before starting work.
Any condition, which could affect your work, should be explained so that adequate measures can be taken to reduce the risk of the condition causing an accident i.e.
- Diabetes
- Epilepsy
- Angina
- Hypertension, etc.
Disciplinary matters
Remember that it will be a disciplinary offence to present yourself for work under the influence of alcohol or drugs.
Disciplinary action may well be taken if you fail to disclose any permanent or temporary condition caused by medicines or illness that could affect the health and safety of yourself or others. It could also be a breach of legislation for which action could be taken.
13. SAFETY SIGNS AND SIGNALS
Key Points
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• Understand the meaning of the different types and colours of signs • Stop and read signs – ensure you understand the information. • Signs are there to reinforce safety messages – they cannot physically protect you • If you see someone ignoring the requirements of safety signage then tell your Supervisor immediately |
There is a legal requirement to provide signs in certain circumstances in line with the Health and Safety (Signs and Signals) Regulations 1996. Arctics Ltd ta Igloo Automotive will comply with this requirement at its premises.
Notices & posters
There is a legal requirement to provide and display certain statutory notices including the “Health and Safety – What you need to know” poster.
These are displayed at our premises and work sites, as is our Employers Liability insurance certificate.
Fire signs
Fire signs detailing the means of escape from our premises are displayed over every exit door leading from our premises. The outside of the final exit doors are marked to indicate that they are a means of escape route from the premises and so have to be kept clear at all times.
There are fire procedure notices posted around the premises and at every fire point detailing the action to take should a fire occur or the alarm sound. Each fire point is marked with a sign detailing what each fire extinguisher is to be used for.
Hazard and information signs
There is a legal requirement to ensure that the signs can be seen, so they must not be obscured and must be kept clean at all times.
14. WORK AT HEIGHT
Key Points
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• Only work at height where necessary – can the job be done from the ground? • Use the correct piece of equipment for the job – ladders and steps are a LAST RESORT! • NEVER tamper with access equipment or scaffolding • Ensure you are trained and competent to use access equipment • Make sure the equipment you use is inspected and tested. • Report any defects to your Supervisor immediately! |
‘Work at height’ means work in any place where, if there were no precautions in place, a person could fall a distance liable to cause personal injury (for example a fall from a lorry bed or into an inspection pit).
Make sure you are trained, competent and medically fit to work at height.
Ladders should generally only be used to access a safe working platform such as a scaffold deck.
Independent ladders should be set at 75 degrees to the horizontal, 1:4 (one unit out for 4 units up) on a firm level surface and should have a handhold, or extend 1200 mm, beyond a step-off.
Ladders should be secured at the top wherever possible, side or bottom stabilisers or ties may be suitable. A person may “foot” the bottom of a ladder when necessary (they should wear a safety helmet to protect against falling objects).
Wear suitable footwear with a defined heel when using a ladder and avoid climbing with tools or materials in your hands – use a tool belt or haul using a hoist or similar.
Do not use the top step/platform of a stepladder unless it has a knee frame.
Do not over-reach when using ladders (or over guard-rails on work platforms).
Work platforms must have guard-rails, mid-rails and toe boards if there is risk of falling from them.
LADDER AND STEPLADDER SAFETY
15. HAND ARM VIBRATION (HAV)
Key Points
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• Always keep your hands warm when using vibrating tools and equipment. • Share the work when using vibrating equipment. • Ensure the equipment is in good condition and well maintained – missing handles etc. can cause an increased risk of HAVS. • Report any equipment defects or instances of ill health to your supervisor immediately. |
Hand Arm Vibration is vibration that reaches your hands when you are working with hand-held power tools or hand-guided machinery, or when you are holding materials that are being processed by machinery such as bench/pedestal grinders or air powered tools for loosening and tightening bolts.
Regular and frequent exposure to high levels of vibration can lead to permanent damage to your fingers and hands. This is most likely when contact with a vibrating tool or process is a regular part of your job. Occasional light exposure is unlikely to cause injury, although it should be avoided by you if you have medical conditions such as Raynaud’s Disease.
The risk of permanent damage depends on a number of factors:
- How high the vibration levels are
- How long you use the equipment for
- How awkward it is for you to use the equipment
- How tightly you have to grip the equipment
- How cold and wet you get when using the equipment
Regular exposure to HAV can cause a range of permanent injuries to your hands and arms that are known as hand-arm vibration syndrome (HAVS).
- The injuries you could suffer include damage to your:
- Blood circulatory system (vibration white finger (VWF);
- Sensory nerves
- Muscles
- Bones
- Joints
All leading to pain and/or loss of dexterity and/or strength of grip etc. that may be disabling.
The symptoms:
Vibration white finger
The symptoms of VWF are usually set off when your hands or body get cold or wet. Early on they are mild. The first sign is often an occasional attack when your fingertips become white. If you continue to work with vibrating tools, the affected area can get larger. During an attack your fingers may also become numb and you may get ‘pins and needles’. An attack may end with the whiteness in your fingers changing to a deep
red flush that is often very painful.
Sensory nerve damage
Damage to the nerves in your fingers will mean that your senses of touch and temperature are reduced and you could experience permanent numbness, “pins and needles” or tingling in your fingers.
Damage to muscles, bones and joints
You may notice loss of strength in your hands and pain in your wrists and arms. The symptoms may affect what you can do. They could limit the work you can do and they may also affect your family and leisure activities for the same reasons.
We will ensure that we assess the risk of exposure to vibration and reduce the risk of ill health to as low as is reasonably practical.
We will employ the following control methods:
- Seeing if the job can be done without using high-vibration tools
- Modifying existing tools to reduce vibration levels or the grip force needed
- Making sure that new tools have vibration control and damping built in
- Arranging work to give you breaks from the vibration (e.g. job rotation)
- Helping you to keep warm in the cold (e.g. by providing heating or suitable clothing and gloves)
- Training you in the correct use of tools and in recognising the early symptoms of injury
- Arranging advice and routine health checks for you if you use high-vibration tools
But YOU can play a part too:
- Tell your supervisor about any tools or processes that produce high levels of vibration, so that they can consider what can be done to reduce the risk
- Report any medical conditions, such as Raynaud’s Disease, that may be affected by vibration
- Co-operate with us and use any new ways of working we introduce to reduce the risk
- It is important to keep up your blood circulation while working, so keep warm at work especially your hands and wear warm gloves and extra clothing when you work in cold conditions
- Exercise your hands and fingers to improve blood flow and don’t smoke, or at least cut down just before and while you are at work – smoking affects blood flow
- Use the right tool for the job – making do with the wrong tool can mean more vibration
- Do not use any more force than necessary when using tools or machines
- Try to avoid long periods of using equipment without a break – short bursts are better
- Keep your tools and machines in good working order – badly maintained or unrepaired tools may produce more vibration, so ask your supervisor to make sure they are properly serviced and quickly repaired
- Store tools correctly so that they do not have very cold handles when next used
- Take an active part in our health and safety training
- Don’t ignore symptoms – it is important to do something about them before they become a problem so tell your supervisor, see your doctor; if they give you any advice, take it.
- Go for routine medical check-ups if your employer provides them.
DON’T LEAVE IT TOO LATE!
16. NOISE AT WORK
Key Points
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• Know where the hearing protection zones are at our premises • Wear ear defenders where required • Keep ear defenders clean and in good condition at all times • DO NOT share ear defenders • Make sure your tools are kept in good condition and well maintained |
The noise levels of many motor vehicle repair processes are so high that they can seriously damage your hearing. If you have to shout to be heard at between 1 and 2 metres it is likely that noise levels are high enough to damage your hearing. If these noise levels cannot be reduced at source you will have to wear personal hearing protectors.
The most commonly used are ear-plugs and earmuffs but, in order to be effective, they must be properly worn and maintained.
We will warn you when your exposure might reach the Lower Exposure Action Value which is 80dBa (or higher) and provide you with personal hearing protectors if you want/need them. It is in your own interests to use them.
Use of ear defenders
Even the best personal hearing protectors are useless unless they are worn properly throughout the working day. Working without personal hearing protectors for only a few minutes can seriously reduce the protection given by wearing them for the rest of the day. Ensure that use of spectacles or safety glasses etc. do not reduce the effectiveness of ear-muff seals – you may need a different type of ear (or eye) protection, ask your supervisor or manager.
Do not wear MP3 players or similar under ear defenders.
Maintenance
Personal hearing protectors can become less effective not only because of normal wear and tear but also because they can be damaged by the environment in which they are used. Many industrial operations give off significant quantities of heat, fumes or light which can affect the materials from which ear protectors are made. For example, rubber and foam becomes hard and brittle, causing not only discomfort but poor seals around
the ears. Headbands lose their springiness and dust and fume can contaminate the seals.
Arctics Ltd ta Igloo Automotive are responsible for supplying you with suitable personal hearing protectors and for maintaining them in good working order. You also have a legal responsibility to use your personal hearing protectors properly and to report any defects to your supervisor. You may also be trained to perform maintenance and be expected to maintain the equipment on a day to day basis for yourself.
The main signs of damage
Disposable ear-plugs require no maintenance and are really designed for a single use so ensure that if you remove them temporarily then ensure they are clean and that you put them back in the same ears to avoid possible cross-infection.
Non-disposable ear-plugs can become quite hard and split or tear.
Ear-muffs have a number of parts which can be damaged. You must check that:
- The headband has retained its springiness and holds the cups together
- The seals are soft and not cracked or permanently compressed
- The cups can be adjusted to give you a good fit
- How to care for your personal hearing protectors
- Make sure that you know how to use your personal hearing protectors properly
- Keep them clean and store them in a safe place
- Check them daily for signs of damage or wear
- If they are damaged, report this to your supervisor or manager and get a new set
- Whichever form of personal hearing protectors you have, always check they are clean before use.
- Helmet mounted ear-muffs cups should not be left pressed against the helmet for long periods since this may squash the seals permanently – during storage release the pressure.
To meet our requirements you will need to:
- Wear personal hearing protectors (ear-plugs or ear-muffs) provided to you whenever you are in places where the Upper Exposure Action Value or Exposure Limit Value might be reached, and every time you go into an area marked as a hearing protection zone.
- Use any other equipment we provide under the regulations. For example, if the machine is meant to have a silencer fitted – do not take it off.
- Look after any equipment provided to you under the noise regulations.
- If you discover defects in any of the equipment, report them to your supervisor.
REMEMBER
- Personal hearing protectors deteriorate and lose their protection properties – replace them periodically
- Personal hearing protectors need to be maintained and kept clean
- Ear-plugs should not be swapped between ears (you run the risk of possible cross-infection)
- Personal hearing protectors should not be modified in any way. If they are, you could lose your protection
- You must understand the proper use, maintenance & storage of personal hearing protectors
- Personal hearing protectors must be worn properly at ALL times when noise levels are high
If you think there is anything wrong with your hearing – consult a doctor and let us now as soon as possible
Symptoms and early signs of hearing loss
- Conversation becomes difficult or impossible
- Do you have muffled hearing at the end of the day, even if it is better by the next morning?
- Your family complains about the television being too loud
- You have trouble using the telephone
- You find it difficult to catch sounds like ‘t’, ‘d’ and ‘s’, so you confuse similar words
- Permanent tinnitus (ringing, whistling, buzzing or humming in the ears) can also be caused
- If you think there is anything wrong with your hearing for example – consult a doctor.
17. WORKPLACE TRANSPORT
Key Points
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• Stick to defined traffic routes. • Check the traffic management plan for the site and know where you are going • Only act as a banksman if you have been formally trained! • NEVER approach reversing vehicles • NEVER allow customers into garage areas |
Each year, a significant number of people are killed and injured from accidents involving vehicles. Improved planning, training and awareness, and the correct selection and use of vehicles can avoid the majority of these accidents.
Workplace Transport Safety:
- The person responsible for premises or site safety must prepare a site traffic management plan that highlights the designated traffic routes and pedestrian walkways etc. on site.
- Ensure you are familiar with the traffic management plan and aware of the safe route to your place of work on site, also consider safe routes to places such as the offices, welfare facilities and car parks etc.
- Never stray from the designated walkways or roads. If a walkway or road is blocked or in an unsafe condition, report this to your Supervisor immediately.
- Always abide by site speed limits and the requirements of the traffic management plan (Rights of way etc.).
- Make sure customers are guided to our reception areas and wait in these areas when their vehicles are being worked on.
- NEVER let customers or visitors walk into garage areas unattended.
Reversing Vehicles
- Every year, almost a quarter of all deaths involving vehicles at work arise from a reversing vehicle. Not only do reversing vehicles kill and injure many people, they also cause thousands of pounds worth of damage to property and equipment.
- Wherever possible reversing must be AVOIDED with the use of one-way systems, drive through sites etc. Where this is not possible, the following measures must be considered and a safe system of work implemented.
- Ensure that reversing areas are planned and clearly marked for drivers and pedestrians.
- Ensure that pedestrians are kept well clear of reversing areas.
- Where required, ensure you have a suitable communication system (2 way radio)
- Ensure that reversing areas have full visibility (Larger areas, convex mirrors fitted to improve visibility etc.)
- Ensure that physical stops are used where required, for example buffers and barriers.
ALWAYS ensure the banksman is trained and competent
If you as a driver lose sight of the banksman
STOP IMMEDIATELY!
If you are a pedestrian on site;
- ALWAYS stick to the designated walkways.
- Be aware – listen out for reversing alarms and vehicle movement.
- Never approach a vehicle unless safe to do so (the driver has acknowledged you from a safe area and stood the vehicle down)
- If you see unsafe practices report them to your Supervisor.
18. DRIVING SAFELY
Key Points
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• Observe the Highway Code at all times • Abide by speed limit requirements – on the road, at our premises and on the sites where we work. • NEVER use a hand held mobile phone whilst driving • Check your vehicle regularly – don’t wait for a service or MOT |
Vehicles are examples of work equipment that may take many types, forms and capacities and may be used to carry passengers, carry loads, perform specialist tasks or undertake combinations of these roles.
We expect all Arctics Ltd ta Igloo Automotive workers to drive safely and respectfully at all times, and to take responsibility for regularly checking your vehicle condition and reporting any defects.
The enforcement of vehicle safety falls to a number of agencies – primarily the HSE on premises, vehicle inspectorates on the public highway and the police. Drivers must comply with road traffic acts & must co-operate with their employer and persons implementing law.
Many principles for the safe operation of vehicles are common for both on premises and on the public highway.
A brief summary of requirements is listed outlined below:
- Traffic rules and the highway code to be followed at all times
- Speed to be reasonable under the prevailing conditions & below statutory limit
- Due care & consideration for others & no dangerous or reckless driving
- Seatbelt(s) to be worn where fitted
- Load to be secure, distributed (where practicable) & not obstruct the driver
- Gross vehicle weight and axle weights not to exceed statutory limits
- No driving under adverse influence of alcohol or drugs
- No hand-held mobile telephone/device with an interactive communication function to be operated by the driver (some two-way radios are exempt)
- Vehicles parked with due consideration to others and in approved locations
- Driver’s hours to be reasonable under the prevailing conditions & below statutory limit
- Authorised drivers and passengers only
- Access & operating keys and similar devices to only be available to authorised drivers
- Passengers only permitted where suitable seating or other approved position provided
- Driver to be in charge and to instruct passengers (except for drivers under instruction)
- Vehicle drive engine to be stopped when the vehicle is unattended
- Parking brake to be applied when the driver is not in the driving position
Drivers (while in charge of a vehicle) remain responsible for their own and others’ safety and have the responsibility to drive safely
Reversing
The majority of motor vehicle accidents on premises or sites are from reversing operations. Only reverse where absolutely necessary and when parking – always reverse park in this instance so the first movement is a positive forward motion when you return to the vehicle.
Road Vehicles – Mobile Phones
Arctics Ltd ta Igloo Automotive have taken the decision not to allow you to make calls, even hands-free, when driving a motor vehicle. If you receive a call this can be only answered hands free and if the call is not short pull over in a safe place.
This must be strictly adhered to and mobile phones must only be used where the vehicle has stopped, parked legally and safely and has the handbrake applied.
CHECK IT BEFORE YOU DRIVE IT!
Arctics Ltd t/a Igloo Automotive
Health & Safety Employee Handbook
Please click on the link below to take you to the next page where you will be asked 3 questions and to fill in your details, you will then be asked to submit these details and then sign the document, once you have signed and clicked the “approve & sign” button you will received a copy of the Arctics Ltd t/a Igloo Automotive Employee Handbook in PDF format to the email address that you provide.
Please note that a hard copy of this handbook can be found in the bodyshop managers office and in the canteen on site and is available for you to read.