GEFCO Statement of Intent
STATEMENT OF INTENT
We encourage everyone in our business to take positive action to manage hazards and prevent emergencies.
We give Health and Safety equality with other key functions in the business. We believe that such empowerment will help develop a positive culture. Senior Managers across the business are responsible for ensuring that we meet the appropriate standards in the workplace and that they are maintained.
We will promote a positive Health and Safety culture by:
• Annually publishing and delivering 5 commitments
• Establishing and maintaining management controls within the business
• Promoting co-operation between individuals, safety representatives and others so that Health and Safety becomes a collaborative effort
• Ensuring the communication of necessary information throughout the business
• Ensuring that employees and contractors are competent
• Appointing specialist support where required
It is our philosophy that:
• Nothing we do justifies personal injury
• Health and Safety is everyone’s responsibility
• Health and Safety Management is based upon a thorough understanding and assessment of hazards and risk control within the business
• Employees are involved in the auditing of our safety management procedures and change management processes
• Effective cooperative effort is established and maintained through a system of communication, education, training and supervision
• Excellence in the management of Health and Safety is an essential element of our business plan
• All employees know the procedures for emergencies
• That accidents and emergencies are investigated thoroughly, and countermeasures published
• Random drugs and alcohol testing is essential to ensure that employees are free from substances that affect their performance
To ensure we reach our goals we operate a Health and Safety management system which embraces these principles, this ensures, so far as is reasonably practicable, that we meet our responsibilities for the health, safety and welfare of our employees and others affected by our activities.
THE BUSINESS PLEDGE
We believe that everyone has a right to work in a safe and healthy environment. We will demonstrate our commitment for continuous improvement of our safety culture by the following key behaviours.
We will:
• Lead by example
• Implement the Statement of Intent
• Demonstrate commitment and leadership within Health, Safety and Environment at every level of the organisation
• Provide clear structure and lines of communication
• Clearly communicate the health and safety strategy to all levels
• Provide resource on site to implement the policy
• Monitor the policy effectiveness
• Maintain the momentum of health and safety awareness
• Encourage open communication and the sharing of health and safety best practice between sites
• Agree and implement the 5 commitments
by which means we will strive to create a genuine safety culture within GEFCO UK.
Signed by the GEFCO UK ExCom Members:
| Zsolt Vecsera Managing Director |
Victoria Arnold Head of Commercial |
| Helen Grover UK Head Of HR |
Zsolt Vecsera Head of Finance |
| Lukas Brandejs Head of Procurement |
Vitor Mestre Head of FVL |
| Cedric Chacon Head of OVL & WHS |
Paul Branfield Head of IT |
| Lucy Hill Program Manager |
Lydia Maule Head of Marketing |
Safety Vision
• To be the safest logistics company in the UK.
• To reduce the accidents by 50% over the next three years.
• Everyone to be safe whilst operating at work, to come to work and go home safely.
• To have a proactive and positive mindset towards Health, Safety and Environmental.
Health & Safety Policy Statement
POLICY
a) GEFCO UK Ltd is committed to achieving high standards of Safety, Health & Environmental control throughout its business, and supports the need to seek continual improvement in its performance. The Company recognises the significant contribution of Safety, Health & Environmental control to overall business performance and gives it equal priority as all aspects of management.
b) GEFCO UK Ltd is committed to taking all reasonably practicable steps to prevent, control or guard against activities undertaken which could potentially involve risk to Health & Safety of its employees and others, together with risk of damage to or loss of plant, property, product and to the Environment. We therefore endorse the objectives set out below and the procedures for their implementation with a view to eliminating or controlling such risks and to creating and maintaining a healthy safe working environment.
c) GEFCO UK Ltd is committed to producing, handling, preparing and delivering safe, wholesome, quality products and services, which comply with all relevant legislation and is committed to the protection of the Environment.
Responsibilities, they must ensure:
a) To actively support and maintain compliance with the requirements of the Safety, Health & Environmental legislation in the work place and other legislation and codes of practice.
b) To formulate and maintain Safety, Health and Environmental plans by activity, which clearly set out the measurements to be taken to safeguard employees, others affected by our activities and potential Environmental impact.
c) To provide adequate and competent supervision to all business activities which involve risk.
d) To adequately train employees, to the extent that their job function demands it, in safety, health and environment at work, safe working practices and other relevant topics.
e) To maintain, develop and support effective systems that inform and consult employees on relevant safety, health and environmental matters.
f) To progressively identify and eliminate or control hazards which present a risk to the environment, employees, other persons and possible damage to and loss of plant, property or product by continuous risk assessment.
g) To take safety, health and the environment into account when planning new developments, processes or systems of work and when manufacturing or purchasing new plant and equipment.
h) To ensure adequate resources are made available to ensure a continued and committed evolution of a safe working environment for all employees.
i) To keep and maintain accurate records of accidents, injuries, work related ill health and known exposure to health and environmental risks at work.
j) To take all practical steps to ensure adherence to this policy by all employees and other persons undertaking work on behalf of the business.
k) To effectively monitor, audit and subsequently review the safety, health & environmental performance of the business.
l) The Health & Safety committee will annually review the health & safety policy and notify its employees of any changes to it.
m) GEFCO UK Ltd will set itself Key Performance Indicators (KPI) to measure its performance regarding Safety, Health & the Environment.
Typical subjects for KPI’s are as follows: –
1) All accidents. (Lost time or non-lost time) reduction %
2) Near Miss ratio (5:1 target)
3) Lost time occurring from accidents.
4) Absence through work related ill health.
5) Safety audits/inspections. (By differing staff) (100% completion rate)
6) Risk action team meetings (100% completion rate)
7) Training. (days on safety training or specifics
8) Property/Plant damage/ vehicle damage.
9) Lost time through work related ill health
10) Improvement on reduction on energy use
Each site in which KPI’s are reported on generates a quarterly depot report and provided to ExCom Members and HSEQ BP’s. The agreed KPI’s are set on an annual basis and are reviewed quarterly with the site regional / depot manager. Corrective action is agreed between the site senior manager and the department managers.
n) The manager will formulate a H&S Business Plan, in which short, medium and long-term objectives are set.
RESPONSIBILITIES AND ORGANISATION SUMMARY
a) The Managing Director is overall accountable for Health & Safety across GEFCO UK and conforming to legislation. Regional Depot Manager has primary responsibility for all aspects of health, safety, and environmental issues within their site including.
b) All Division Heads are responsible to the Managing Director for the implementation of this policy, Statement of Intent and the Roles & Responsibilities across their respective business areas.
c) Copies of the Company Safety, Health & Environmental Policy are available for inspection with all Departmental Managers.
d) Department Managers are accountable for those areas within their control, including the management of department risks, each department will have a “Department Risk Control File”.
e) Where appointed the Health, Safety, Environment and Quality Head, Manager or Business Partner has primary responsibility for providing advice and direction on current or future safety legislation and day-to-day management of the site safety, health and environment management system, including “Environmental Aspects and Impacts Risk Assessments”.
13). External Business Partner Responsibilities:
External Business Partner / Sub Contractor must: –
a) Take reasonable care for the health & safety of themselves and of other persons who may be affected by their actions.
b) Take care of issues relating to the environment.
c) Are responsible to organise health screening where appropriate
d) Work in a safe manner and observe GEFCO Safety, Health & Environmental Rules and Procedures.
e) Use the protective clothing and equipment provided and report if damaged or requires replacements.
f) Report to their Supervisors / Business Line Manager any incidents that have led or could have led to injury or affect the working environment.
g) Report all injuries that occur to them at work, obtain the necessary first aid treatment to their employer and GEFCO.
h) Co-operate with Managers & other officers of your employer and GEFCO to achieve a healthy and safe workplace and to protect the environment.
i) Help in the investigation of accidents and environment incidents, in order to prevent recurrence.
j) Observe the Company personal hygiene requirements.
k) Set an example of safe, environmentally correct behaviour, particularly to new entrants and young persons.
l) Report any hazard/ Defect, spillage to drain they may observe promptly to their immediate Superior.
m) Report any shortcomings in any system of work or procedure to their supervisor.
n) Not interfere with or misuse anything provided in the interests of Health, Safety, Welfare or the Environment.
o) To comply with safe systems of work at all times.
p) To advise managers and their employer when not trained for tasks they are being asked to carryout.