Abbreviated HSE Policy for Site Based Contractors – Arrangement No. 28

The Management of Health, Safety and Environment.

Cox Automotive is committed to ensuring the health and safety of Site Based Contractors and others that may be affected by its activities.

All Business Centre’s have in place HSE Coordinators to assist with compliance to the HSE Policies and to promote good standards of HSE and welfare too all persons working at any Cox Automotive Location. HSE is the responsibility of all persons whilst working at any Cox Automotive Business, howsoever employed or contracted.

HSE Policies

This policy will apply to all Site Based Contractors and access to these documents are freely available from the HSE Co-ordinator.

Fire and Emergency Procedures:

All Contractors will be made aware of the site-specific Procedures and Fire Evacuation Plans upon their initial induction to site. This is the responsibility of the Senior Business Manager that manages each site-based contractor.

Reporting of Injuries, Diseases and Dangerous Occurrences:

All accidents, near misses, dangerous occurrence or vehicle and building damage or any environmental incidents occurring within any Cox Automotive location must be recorded via Target 100. Access to this system will be via the site contact or the HSE Coordinator.

First Aid:

All Site Based Contractors will ensure that they have sufficient First Aiders boxes and Trained First Aiders to deal with any reasonable emergency response that is required by their work activities. Notices should be displayed which will identify First Aiders and the location of suitable First Aid Kits.

Equipment Maintenance:

Any work equipment or tools whether electrical, gas, compressed air or manually operated must meet all current legal statutory requirements along with meeting the requirements of the Cox Automotive Facilities Management Policy.

Movement of Vehicles:

Due to the nature of the Cox Automotive business the movement of vehicles at Business Centre’s creates the potential for serious injury or property damage. All such movements must be adequately controlled and supervised, to deal with the physical requirements of the site, thereby ensuring the safety of all persons on site.

Hazardous Substances:

All COSHH related substances which are part of or used in connection with a work activity will be controlled. Where it is known that substances are to be used by Contractors, an assessment will be made on each product used in the work activity.

All containers must be clearly identified with the correct Hazard Identification Label. All substances will be stored in bunded areas or COSHH Compliant cabinets. Before any liquid is discharged to drain or any fumes/ dust are discharged to the atmosphere these processes must be assessed and meet the requirements of the Cox Automotive HSE Policies.

Personal Protective Equipment (PPE):

All Site Based Contractors are responsible for ensuring that PPE is being worn in accordance with any Risk Assessments, Safe Systems of Work and Cox Automotive Policies.

All Site Based Contractors have a responsibility to ensure that they:

• Use all PPE provided correctly and whenever it is required by a risk assessment,
• management instruction or site rules.
• Check the condition of their PPE prior to each time it is used.
• Store, clean and maintain their own PPE.
• Do not carry out any task without wearing the correct PPE, not having or not wearing PPE is not a legitimate excuse for completing a task without it.

Recording of Induction Document

This policies communication and acknowledgement should be recorded in the Contractors HSE System and made available upon request by Cox Automotive for audit purposes only.

 

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Cox Automotive – Gloucester Induction Page 2